Kilver Court - Facilities Support Administrator

To support as required to the Operations Manager and Facilities Administrator with the day-to-day running of Kilver Court through the provision of timely and efficient Facilities Administration.

Key Responsibilities:

To provide support contact for service contractors: electrics, heating, plumbing, data, pest control, security, hygiene, rubbish and recycling, cleaning contracts, maintenance of alarms and CCTV, site security, tenant liaison, site first aid and fire safety training and management.
Support to ensure all applicable licensing is up to date and valid, including alcohol sales and music licences as required.
To support the Operations Manager with site logistics and emergency co-ordination including gas, plumbing, electrics, site closures, snow and ice, theft and security, mechanical breakdown,
Take management of allocated administrative tasks to help with running the site, post collection, key management, stationary ordering.
Health and Safety, supporting to liaise with contractors, providing input on fire control, extinguishers, evacuation plans, PAT testing, first aid training.
Input into the task management of the onsite maintenance personnel, and their daily and weekly and monthly task list.
As required with the maintenance team to support the inspection of the site for maintenance or hazards and update a repair and maintenance schedule to use in directing maintenance staff and appropriate contractors.
Any other duties as directed
Handling incoming calls and enquiries, resolving any facilities related issues
Monitoring health & safety matters and helping to resolve under the direction of the Operation Manager and Facilities Administrator
Process Purchase Orders, gaining the required approval
Process invoices to ensure they are correct in value and paid in accordance with business payment terms
Taking ownership for allocated property maintenance issues and resolving them in a timely manner
To take minutes as required during meetings and circulate as required in a timely manner

External Interfaces:

Contractors - Customers - Training Providers

Internal Interfaces:

Operations Manager - HSE Manager - Facilities Team

Experience / Qualifications:

Demonstrable knowledge of working within facilities management would be advantageous but training/support will be provided.

Knowledge / Skills:

Ability to follow and work within documented processes.
Intermediate knowledge of MS Office programs inc Word, Excel and Outlook.
High level of accuracy and attention to detail.
Teamwork – team player with the ability to adapt and support ad-hoc work activity.
Customer-focused, ability to work under pressure.

Salary:

Salary dependant on experience and is advised upon application.

For more information or to apply for this role:

If interested, please contact Catie Watson at Kilver Court either by email: catie.watson@brothersdrinks.co.uk or on 07442 889 213. Please note Catie is only on site Mondays, Thursdays and Fridays.